Job Description:
Join Arizona's leading behavioral health agency in Maricopa County, offering over 40 locations. We're right where you want to be for a successful career!

As the Facilities Administrative Assistant II, Under general supervision, this position accurately and consistently, receives, reviews, enters, and tracks the completion of work orders using databases and spreadsheets. Generates accurate reports and completes other assignments upon request. Provide general clerical support to Maintenance Manager & Facilities Supervisor as needed. Monitor Capital Improvements budget. Update and maintain yearly capital improvements log for end of FY reporting. Create & submit monthly maintenance work order report/summary to P/F Director. Perform facility inspections and enter data into database, query data and create regularly scheduled reports. Contact vendors when discrepancies in billing arise. Keep track of all consumer-created damage, repair charges & bills and notifies Accounting dept/appropriate directors of recommended charges back to consumer. Generate purchase orders and obtain appropriate approvals. Update fire equipment information contained in spreadsheets and databases. Secure purchase orders and obtains appropriate approvals for fire equipment servicing. Receive and handle work orders and telephone requests for properties through complete process, managing both owned and leased facilities. Notify property managers about requested work via email, fax, or telephone. Track the completion of property manager & vendor work orders/P.O.s. Contact property managers, maintenance & vendors to verify requested work has been completed. Coordinate with SBH contractors and service providers to complete specialized or emergency work. Place/Track out-sourced vendor repair calls (under the direction of the Maintenance Manager) and ensure requested work has been completed. Update work status in the appropriate database. Create requisitions and P.O.s for outsourced service calls. Visit job site to confirm completion of repair upon request of Maintenance Manager for critical and problem jobs. Generate reports as requested.

Will be required to carry a pager and cell phone and respond to pages in a timely manner. On-call for emergency situations 24 hours a day/7 days a week.

Other duties as assigned.

Required Skills:
Must have an AA degree or equivalent of education + experience. 3 years office experience and some experience in a facilities setting. Excellent customer service skills. Proficient in MS Word, Excel and Access as well as have the ability to learn new software systems. Posses solid decision making, problem solving, and multi-tasking skills. Posses strong critical thinking skills in response to emergency facility issues. Ability to work with all levels of management

Please apply online:
http://hostedjobs.openhire.com/...